Booking Form

Company/Group or Organisation

Company Address

Address

Town

County

Post code

Invoice address
(If different)

Address

Town

County

Post code

Purchase Order No

How did you hear about us?

Name of Meeting/Course
(to appear on Welcome Board)

Contact Name
(on the day)

Telephone No

Fax No

Date Required

Arrival Time

Departure Time

(Please allow for any course setting up/clearing down time within your booking period)

Numbers Attending:
(including Facilitators)

Delegate Rate

ROOM REQUIREMENTS (Please tick as appropriate)

Meeting Room 1

Meeting Room 2

Meeting Room 3

Meeting Rooms 1 & 2 Combined

Lecture Theatre

All Rooms

ROOM LAYOUT
(Please tick)

Theatre Style

Boardroom Style

Circle of chairs

Cabaret/Classroom

Other (please specify)

IT AND OTHER EQUIPMENT REQUIREMENTS (Please tick as appropriate)

ALL ROOMS HAVE A PROJECTOR, PROJECTOR SCREEN, FLIPCHART & PENS, WATER, SWEETS & CONFERENCE PACKS

We have a range of equipment available for you to use. Please contact us if you have any particular requirements which are not listed or if you need IT support in any way.

Overhead Projector

Three Dimensional Media Projector*

Laptop PC

PC Projector

Electronic Whiteboard*

DVD*

Video Conferencing*

Other (Please State)

*Only available in the Lecture Theatre

Pc’s and Laptops are available to hire (subject to availability) for use by delegates. Similarly, if you should require a PC Network set up for any of the Seminar Rooms. Please note Acetates are not necessary when using OHP/3D Projector in our Lecture Theatre. ANY OF THESE REQUESTS MUST BE MADE IN ADVANCE

A Fax and Photocopying facility is available at an additional charge.

Do you wish to have software loaded onto our machines

Type

IT REQUIREMENTS MUST BE MADE AS SOON AS POSSIBLE TO ENSURE AVAILABILITY

FOOD REQUIREMENTS:

As part of your booking we will supply tea/coffee & biscuits on arrival, mid-morning and mid-afternoon. For your breakfast or lunch requirements please tick the box below. We are happy to discuss any particular dietary requirements - please give details below. Please note that we cannot guarentee that food items supplied are nut-free.

Breakfast to be served at

Continental Breakfast

Traditional Breakfast

Lunch to be served at

Sandwich Lunch

Jacket Potato Lunch

Buffet Lunch

Special Dietary Requests

Please tick to confirm your acceptance of our enclosed Terms & Conditions

Signed

Dated

By clicking 'Submit' you hereby agree to be bound by the terms and conditions set out below

TERMS AND CONDITIONS

Confirmation of Venue Booking:

Provisional bookings will be held for 14 days, after which time the booking may be released without further notice.

To confirm a booking you need to complete and return the booking form.

Within 10 days a letter will be sent to you confirming all details based on the information provided.

Room Hire:

Day delegate rates are based on 8 hours; half-day delegate rates are based on 4 hours either 9.00am - 1.00pm or 1.30pm - 5.30pm.

All rates are subject to VAT at the current rate.

Final numbers of delegates should be confirmed at least two working days before the event and this will be the number you will be invoiced for. Should these be exceeded on the day, the invoice will be adjusted accordingly.

We will endeavour to cater for most special dietary needs, but these require two working days.

Minimum Numbers:

A charge for minimum numbers will apply dependent on the room booked:-
Lecture Theatre - 25 delegates Meeting Rooms 1 & 2 - 10 delegates Meeting Room 3 - 4 delegates

Cancellations and Transfers:

As a charity we do not ask for a deposit, but we will charge a cancellation fee. See breakdown below:

All confirmed bookings – 25% of total cost

60 working days prior to the date of room booking – 50% of total cost

28 working days prior to the date of room booking – 75% of total cost

10 working days or less prior to the date of booking – 100% of total cost

Payment:

Invoices will be sent to the person named on the booking form, unlessotherwise instructed at the time of booking, after the event has taken place and payment is due within 30 days from the date of invoice.

Payment can be made by cheque or BACS. We do not accept credit card.

General:

There will be a charge for any damage or breakages due to misuse or abuse.

No food or beverages may be brought to the centre for consumption; your delegates should be made aware of this.

There will be a charge for any damage or breakages due to misuse or abuse.

We cannot accept any responsibility for loss or damage to client’s, or their attendee’s property.

All delegates are required to sign the visitor’s book unless they have their own registration form and in this case a copy must be provided at the start of the day to the centre co-ordinator

We reserve the right to amend our rates without notice should it be deemed necessary.

Effective for all bookings taking place on or after 1st April 2009